Minutes for 19th Board Meeting

1. Present:


Anthony Brown (AB)

John Clarke (JC)

Ben Courtney (BC)

Wendy Danby (WD)

James Hunter (JH)

Chris Rooke (CR)

Kevin Smith (KS)

Andy Troughton (AT)

Sandra Troughton (ST)


President John Fawcett (JF)

Richard Adamson (RA)

Simon Cope (SC)

2. Discussion with Supporters Club

The Supporters Club have chosen not to attend the monthly board meeting in favour of their smaller meetings with CR and WD. The offer for the Supporters Club to attend monthly board meetings still stands.

3. Minutes of the last meeting

The minutes of the previous meeting were accepted as a true and accurate record of proceedings.

Matters Arising:

Sheffield United: No news from Sheffield United regarding sending a squad for a pre season friendly, assumed that that this friendly is unlikely to take place now. No news from Mick Rooker regarding Super Draw canvasser.

Scarborough Ladies: BC to organise another meeting with Scarborough Ladies, JH asked to be present to arrange programme and website requirements.

Life Memberships: The appropriate name for the life member has still not been decided. RA was to propose some names however was missing from the meeting, BC has some suggestions from the Supporters Direct forum.

Beached Festival: AT pointed out that the link from the official site to the Beached Festival was not in place.

4. Regular items

a. Manager and team issues

AB confirmed that reserve team has been accepted into the Humber Premier League. AB also stated that the training schedules have now been confirmed, training will take place at Bishop Burton on both Tuesday and Thursday with one day a month reserved for a session at Pindar in Scarborough. The reserves will train with the first team.

b. Finances

ST reported that the accounts were ready for auditing and would be submitted shortly to Winn & Co. KS gave an update on the budget, the budget is nearing completion needing a final check and acceptance from the board. KS commented that the statutory disclosure of annual accounts is not sufficient transparency for the members and recommended extended financial statements for the benefit of the members, the board unanimously accepted.

c. Ground latest

There is no further confirmed news to report.

5. Business Plan

BC presented the first draft of the business plan for comment, the board thanked BC for his hard work in putting together this document. The board will now study the plan and return with comments.

6. Amendments to Society Rules

The board accepted the changes to the rules and now they will be presented to the members at the AGM for approval. BC to find out how much the changes were going to cost from FSA

7. Youth development policy

Deferred until the next meeting as SC was absent.

8. “Heroes Welcome” scheme

The "Heroes Welcome" scheme is currently being organised by the Scarborough Evening News offering discounts and offers for current Service Men, Women and War Veterans. The board unanimously agreed to offer free entry for the 2008/09 season.

9. Sporting Dinner update

After the takeover of the St Nicholas Hotel by Travelodge the Sporting Dinner can no longer be held at that location. All alternative venues have now been exhausted with all venues either being too small or unavailable. The cancellation fees will be passed on to St Nicholas Hotel, the event is now postponed until later in the season.

10. Date of the next meeting – 16 July 2008

11. Any other business

Co-op Sponsorship Renewal: SC to contact the Co-op to negotiate sponsorship for the coming season.

Fans Forum: WD suggested that the reserve manager Jimmy Reid (JR) should be asked to attend the forthcoming Fans Forum as fans will no doubt have questions for him. The board will extend the invitation to JR

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