Draft Minutes for August 17 2009 Board Meeting

26th August 2009

PRESENT

Richard Adamson (RA)

Anthony Brown (AB)

John Clarke (JC)

Simon Cope (SC)

James Hunter (JH)

Kevin Smith (KS)

Andy Troughton (AT)

Sandra Troughton (ST)

1. APOLOGIES

Wendy Danby

Natalie Davies

Dave Holland

2. MINUTES OF MEETING HELD ON 22 JULY 2009

The minutes were accepted, approved and signed by SC.

3. MATTERS ARISING

There were no other matters arising.

4. FINANCIAL MATTERS & BUDGET FOR 2009/10

Prior to the meeting ST had reluctantly offered her resignation as Finance Director on health grounds but in the interests of continuity she will continue to deal with the day to day book keeping, banking and payments. The Board accepted her decision and offer to continue with reduced duties.

KS presented the proposed final budget for 2009/10 which, subject to two minor alterations was agreed and approved.

5. ADOPTION OF BUSINESS PLAN

SC circulated a draft communications plan produced by DH for inclusion in the business plan. Subject to some rewriting of the wording of the plan by SC it was approved.

There were still one or two changes/additions required to the business plan which still referred to the Trust rather than Society in places and a section relation to the Finance Director is still incomplete.

Apart from the matters described above it was agreed that the business plan was now fit for purpose and could be published in due course.

In his absence DH was thanked for all his hard work in developing the business plan.

6. MANAGER & TEAM ISSUES

AB presented his report, which he updated following the FA Cup match played on 16 August 2009. He confirmed that Jamie Waltham had left the club. He confirmed that Scott Phillips had apologised to the Manager for his reaction to being substituted and there had been an apology posted on the Surfing Seadog. He will have to earn the manager’s trust and prove he deserves another chance.

AB reported that the reserves won their first match and that we have some promising lads this year.

AB has contacted Adam Jones at Hull University Scarborough Campus and arranged a meeting to discuss a possible link up as some Campus players could be good enough to play in the NCEL.

7. ELECTION

RA confirmed that 4 nominations were received by the closing date of 7 August 2009 and that an election will therefore be required. The candidates are James Hunter and Richard Adamson, who are both due to step down at the 2009 AGM but who have both decided to stand again, Dave Holland, who was co opted to replace Ben Courtney, and Mike Price, who is a member of the supporters club committee.

RA confirmed that the election hustings, where members could ask the candidates questions, would be incorporated in a fans forum to be held towards the end of September. He will liaise with WD to organise something at a town centre venue.

Unfortunately Tony Turner from the Darlington FC Supporters Trust cannot supervise the ballot this year. However Gavin Butler and some of his colleagues from the Halifax Town Supporters Trust have agreed to do it.

Ballot papers and candidate statements will be issued in early October and the Halifax Trust will receive the ballot papers and conduct the counting of votes.

The result will be announced at the AGM to be held on a date yet to be agreed in November.

8. GROUND ISSUES

SC advised that following the Sport England visit to George Pindar Sports College on 31 July 2009 the planning application for floodlights, perimeter fencing and hard standing areas was to be resubmitted by the College to Scarborough Borough Council in September.

SC reported that his visit to London to see Phil French, the Government’s football supremo, with Hugh Bellamy, Andy Dunn from Scarborough Ladies FC and Annajoy David, the Labour parliamentary candidate for Scarborough had been very positive. Further meetings should be taking place following the visit.

9. SEASON TICKET SALES

SC reported that 122 season tickets have been sold generating income of some £8,750.

The Name Your Price scheme has been a success with a 30% increase in season ticket sales and still two weeks to go before our first home league game so further sales could be anticipated.

10. COMMUNITY REPORT

WD’s community report was received

11. ANY OTHER BUSINESS

(a) AB reported that Gary Hepples and Callum Reid will be holding a training session for 4 to 11 year olds at Filey School on Friday 21 August.

(b) AT confirmed that the Sporting Dinner will be held at the Rugby Club on Saturday 19 September 2009. The speaker will be former Manchester United and Northern Ireland star Norman Whiteside. Tickets are £35.00.

(c) RA advised that he will not be at the September Board meeting so SC said he would do the agenda and WD would be asked to take the minutes.

(d) JH advised that the Scarborough Ladies Committee had asked for a joint informal meeting and this was agreed.

(e) Steve Adamson has written a new book on the last 10 years of Scarborough FC with will mention both SAFC and STFC. The book is due for publication in November and any the club will receive a share of purchase price for any copies sold through the club shop.

(f) AT asked KS for advice on how much cash we need to keep in the current account as the club may be able to get some interest by transferring some cash to another account. He agreed he would prepare a cash flow forecast so that if appropriate cash can be transferred into an interest earning account.

12. DATE OF NEXT MEETING

7.30 pm on Wednesday 16 September 2009 Venue Board Room at SRFU Club

The meeting closed at 9.30 pm

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