Minutes for December 2008

13th December 2008

HELD AT THE FALSGRAVE COMMUNITY CENTRE AT 7.30 PM ON MONDAY 1 DECEMBER 2008

1. PRESENT

Richard Adamson (RA)

Anthony Brown (AB)

John Clarke (JC)

Simon Cope (SC)

Wendy Danby (WD)

Natalie Davies (ND)

John Fawcett (JF)

James Hunter (JH)

Kevin Smith (KS)

Andy Troughton (AS)

APOLOGIES

Sandra Troughton (ST)

2. MINUTES OF MEETING HELD ON 26 OCTOBER 2008

The minutes were accepted, approved and signed by SC.

3. MATTERS ARISING

Appointment of a Head Steward – KS is dealing with this matter Invite to North Riding County FA officials to the Sunderland Nissan game. RA advised that he did not receive the contact details in time to send this before he went on leave so no invite had been sent. At the Stokesley game there had been some discussion with NRCFA officials who advised that they already had commitment that would prevent attendance at the Blackstone game. It was agreed that the Scarborough & District League would be invite to the Blackstone game – RA to make contact.

4. APPOINTMENT OF VICE CHAIRMAN

The resignation of Ben Courtney from the Board raised a number of issues relating to the appointment of a new Vice Chairman, what to do with the resulting vacancy on the Board and choosing a new registered office as this is currently Ben’s home.

Appointment of Vice Chairman

There were two nominations for the post of Vice Chairman with RA nominated by JC and seconded by AT and KS nominated by SC and seconded by JH. Following a debate and vote by show of hands KS was appointed as Vice Chairman.

Vacancy on the Board

RA reported that he had sought advice from Supporters Direct about the situation and the options were to leave the post vacant, second someone for the balance of Ben’s term on the Board or to hold a bye-election. As Ben was due to stand for re-election in 2009 RA proposed that the most appropriate solution was to co-opt someone and he suggested that Dave Holland had skills that would be of benefit. Following a discussion this was agreed and SC will contact Dave Holland to see if he is interested in joining the Board.

New Registered Office

A new Registered Office is required and it was agreed that the most appropriate solution was to change it to AT and STs address at 1 Redscar Drive, Newby.

5. REGULAR ITEMS

Team Issues

• AB reported that the team was going well in spite of some injuries.
• AB proposed a scale of player bonuses up to the 4th Round of the FA Vase and these were agreed following some discussion.
• AB advised that some issues with paperwork required by the league have now been resolved.
• The expenses position with the Reserves was outlined by AB and approved.

Looking to the future, in anticipation that the first team progressed up the league structure, the alternatives for ensuring the reserves play at an appropriate level are being explored.

Finances

KS reported that the annual accounts reported at the AGM were now on the official website as well as the Quarter Three accounts for 2008.

Ground Latest

The recent announcement by the Council that a price had been agreed to purchase the Athletic Ground was discussed and the Board’s gratitude to the Council for its support was emphasised. Discussions will continue with the Council about our return to Scarborough.

The Council now has legal access to the ground and we will have a representative attending the ground inspection arranged by the Council for later this week.

6. SPORTING DINNER

A strategy for selling tickets/tables for the dinner was agreed.

7. YOUTH FOOTBALL AND COMMUNITY STRATEGY

• SC confirmed that we are continuing to explore how we can become involved in the current youth football set up.
• WD will be introducing some new community initiative in the near future.

8. BUSINESS PLAN UPDATE

Following Ben’s resignation SC will be overseeing and coordinating the ongoing development of the Business Plan.

9. MERCHANDISING UPDATE

AT confirmed that we should have some new merchandise available in the next few days including club ties.

10. DATE OF NEXT MEETING

The next Board meeting will be held on Monday 12 January 2009 at Falsgrave Community Centre.
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